word letterhead template different second page

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FAQ

How do I make a continued next page in Word?
How do I make a continued next page in Word? italic Ill assume you want to have some in the footer to indicate that there is more content following but only if there is a next page with content italic . The following screenshot shows how my custom letterhead template has been set up to handle this (and more*) italic No footer will be displayed at the bottom of a 1-page letter but if my letter spills over to a second italic page the footer will appear on page 1. The trick is to use a conditional field code expression in a first-page footer. Here what the same content above looks like if I toggle the visibility of field codes by pressing Alt-F9 The field code ub7ifub7ub7numpagesub7ub7ub71ub7 is evaluated during pagination to provide content for the first page footer as follows If the total number of pages is greater than 1 use as the footer content; otherwise use nothing. To set up conditions to define a first page footer double-click in the vertical ruler to bring up the page Setup dialog and in the Layout tab turn on the Different first page setting. You can define different if conditions to manage other situations. For example to include a continuation footer on second and subsequent pages I need to set up an IF field code to not italic display for the last page. Something like this in my footer would handle itn ub7ifub7ub7pageub7ub7=ub7 numpages ub7ub7continuedub7 horizontal-rule *More? italic My screenshots above show several additional reasons why learning more about using styles and field codes can boost your efficiency in Word. Examine the header that will be displayed on all pages other than the first one italic then refer to the second screenshot to see how I used field codes to automatically create a meaningful reference block for letters. The Page X of Y numbering is fairly obvious page is the current page; numpages is the total number of pages in the document. The first Styleref field code will automatically include the name of the letter addressee because I tag it with the addressee name style on page 1. Similarly the letter date is assigned to the date style so it can be included in the reference block. Still not convinced that styles are worth the bother? italic My template is set up to open with a new blank letter (with my custom letterhead has a first-page header) and with the cursor on a blank paragraph using the date style. After typing whatever date is applicable pressing Enter automatically italic starts a new paragraph already set up with the addressee name style because the definition of my date style includes addressee name as the style to use for the following paragraph. The next Enter sets the style to address lines and I can as many lines as needed. If I need a line to include a subject for the letter Ill press Alt-LR to set up my re subject style which is then automatically followed by the salutation style. If I don need the subject the Alt-LS keyboard shortcut has been set up to apply the salutation style. Either way pressing Enter after the salutation automatically sets up the intro para style and then the Body Text style for my letter content. All that with only needing to deliberately set one style (for the Re or if not needed the salutation) and both using meaningful custom shortcut key sequences. And as you can see whenbined with field codes like Styleref properly styled content can be used to make automation much italic simpler.
How do I implement different page numbering styles for appendices?
How do I implement different page numbering styles for appendices? italic Page numbering is a Section attribute in Word so if your appendices are contained within one or more different sections you can modify the numbering style by using the Page Number Format dialog (Insert Header & Footer Page Number Format Page Numbers) italic . A page number is normally included on its own via one of the Insert Page Number options or as a part of a header or footer. Either way by default its format will be managed by the Header or Footer style. By default each new section automatically inherits attributes of the previous section including the headers footers and page numbering. If you want to have different formatting italic for your Appendices section(s) you will need to select the page number in the first different section and within the Header & Footer ribbon turn off the Link to Previous button to disconnect it from the previous section. Then you can apply whatever formatting you need for the current section. Subsequent sections will inherit the new formatting. Similarly if you want to use a different of formatting for example to include the Appendix number with sequential numbers restarting at 1 for each new appendix you would need to use the Page Number Format dialog to specify your preference while your cursor is within the first appendix section. horizontal-rule The following are from a talk I prepared about using Sections in Word. italic Why use sections? If you are preparing a book using Word sections will give you access to many features to better manage the look & feel of the various elements of a typical book. Page numbering No numbers? Roman (i ii iii) or Arabic (1 2 3)? Page numbers that include the current chapter number (131 132 133)? Should the numbering restart at 1 after the front-end content? Why? Most books do not have any numbering in the initial pages containing the inside titles and ISBN information. Then front-end content such as a dedication acknowledgements table of contents preface etc. often use roman numerals (i ii iii) that may start with what would be the next number after the un-numbered pages. The main content would then begin with Arabic numbers starting at 1 and continuing sequentially to the end. 1 Where? Insert Header & Footer Page Number Format Page Numbers italic and also in the Header & Footer conual ribbon. 1 Refer to this Microsoft support page for full details about the Format page numbers s options (which also exs how to include chapter numbers with the page numbering). To use numbers of each appendix you would need to have the appendix chapter title included in a multi-level list structure. 1 Headers & footers The same for all pages? Different for odd & even pages? Different for the first page of a section? Why? Novels frequently will have the chapter title start lower on the first page and without running headings on other pages and may include a centered page number in a footer. Other pages may have headers with a book title on one side and the current chapter (or author name) on the other and with page numbers at the outside margins (right for odd pages; left for even pages). This can all be achieved by specifying both Different first page and Different odd and even pages in the Page Setup dialog or in the Headers & Footers ribbon. 1 Why else? Letterhead templates can benefit from turning on the Different first page option too. An image and address block can be in the first page header and you can even set up a conditional field code to automatically display something like in a first page footer IF a letter spills over to a second page. Then for all other headers you can use STYLEREF field codes to automatically include the addressee letter date and Page x of y in a block header. 1 Where? Page Setup dialog Layout tab; use Insert Header & Footer italic to get into a header or footer then use options in the Header & Footer ribbon. 1 Should a section always start on an odd page? On an even page? The next page? Why? For manuals that may need to be updated have each new section start on an odd page. This ensures that sections will start on the right-hand (facing) page. As well if you ever need to update the previous section you won need to reprint both sides of a page where a new section happened to start on an even page. 1 Where? Page Setup dialog Layout tab; and also Layout Breaks. italic 1 Should all of the section content be aligned vertically from the top margin down on each page? Centered between the top & bottom margins? Sit on the bottom margin? Spread uniformly between top & bottom (justified)? Why? The content of inside title pages and the ISBN information are often vertically centered on pages. 1 Where? Page Setup dialog Layout tab 1 Do some sections need different margins than others? Different orientation? Different paper sizes or sourced from a different tray in a printer? Why? A wide table may work better if it is set with a landscape orientation. (Note that this canplicate page headers and footers; while it is possible to rotate them in a box it is a fussy procedure.) italic 1 Why else? If your printer has multiple trays you can specify that cover pages be printed on thicker paper or warning pages on a different color. 1 Tip For a Notes section consider increasing the outside margin to provide more space for people to writements. 1 Where? Page Setup dialog Margins and Paper tabs 1 Should endnotes be accumulated at the end of the section or end of the document? Should footnotes be set in a different column format than the main content? Why? For a book where each chapter is a research paper change the default endnote setting of end of document to end of section to allow each paper to have its own references section. You can reset the numbering to 1 for each new section. 1 Tip If your content is set as a 2-column layout footnotes will be formatted in 2 columns to match by default. This can often result in awkward breaks if most footnotes are fairly short so consider changing them to 1 column to span the full of the margins. 1 Where? References Footnotes italic (click the small down right icon on the lower right corner of the Footnotes group) 1 Would having some of your content display in 2 or more columns make it easier to read? Amon example is an Index in Word by default the title is prepared in a single column with the index list generated in its own 2-column section. Why? Rather than have a lengthy list occupy an excessive amount of vertical space consider setting it within a 2- or 3-column layout. If you select the list and use Layout Columns the list will then be included within its own section within italic the section for the current chapter. 1 Note By default sections will inherit attributes of the previous section so page headers & footers page numbering and endnote settings will continue unless you explicitly change them. 1 Tip If you need to prepare summary content as single sheet handouts consider using a single full- column for the main heading and 2-columns for the content. This will enable you to include more content on a single page while avoiding issues of unacceptably-long lines. 1 Where? Layout page Setup Columns. Multiple columns can all be the same or automatically set to a narrower left or right from the pull-down options. Columns can be resized by dragging the markers in the horizontal ruler. 1